ADMIN ASSISTANT: Urgent VacancyRM 1,800 - 2,200 per month
ADMIN ASSISTANT VACANCY
SPM, DIPLOMA (FRESH GRADUATE)
1. Managing Communication:
Handling phone calls, emails, and other correspondence, and redirecting them when appropriate. This may involve answering inquiries, scheduling appointments, and maintaining contact lists.
2. Scheduling and Coordination:
Organizing meetings, appointments, and travel arrangements for executives or other team members. This includes booking conference rooms, arranging catering, and preparing agendas.
3. Record Keeping:
Maintaining physical and electronic filing systems to ensure accurate and organized documentation. This can include managing databases, updating spreadsheets, and archiving records.
4. Office Support:
Providing general administrative support such as ordering office supplies, processing expenses, and managing office equipment. This also involves ensuring the office environment is tidy and functional.
5. Assisting with Projects: Collaborating with team members on various projects by performing tasks such as conducting research, preparing presentations, and compiling reports.
6. Data Entry and Analysis:
Inputting data into spreadsheets or databases and performing basic analysis as needed. This may involve generating reports or summaries based on collected data.
7. Handling Confidential Information: Maintaining discretion and handling sensitive information with confidentiality and professionalism. This may include managing confidential documents and adhering to privacy policies.
8. Problem Solving: Addressing and resolving administrative issues or challenges as they arise. This may involve finding solutions to logistical problems, managing conflicts, or escalating issues to the appropriate personnel.
9. Multitasking and Prioritization: Juggling multiple tasks and priorities effectively to ensure deadlines are met and operations run smoothly. This requires strong organizational skills and the ability to adapt to changing priorities.
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