Sales and Administrative Assistant

Job Description

ASSIST IN PROCUREMENT (RESEARCH SUPPLIER, NEGOTIATE, ORDERING, DELIVERY)
- Maintain and update sales and customer records
- Issuing Purchase Order according to internal demand
- Ensure Invoice received from our restaurant tally with the Purchase Order
- Evaluate offers from suppliers who can supply items required and negotiate for better prices
- Prepare cost analyses/comparison
- Follow up with suppliers, as needed, to confirm or change orders and arrange delivery of goods
(tracks the shipment and deliveries of the items)
- Liaise with warehouse staff to ensure all products arrived in good condition before GRN was made
- Transfer Purchase Order to Good Received Note (GRN) in SQL system which confirming that items have been received
- Ensure purchase order made was completed before closed
- Filling and Documentation for all Monthly Purchasing Order that had been closed

ASSIST IN SALES MARKETING FUNCTION
- Issuing Sale Invoice And Delivery Order according to order received from customer
- Preparing Sticker label for our product before deliver to supermarket
- Filling and Documentation for Monthly Sale Invoice record according to the running number

ASSIST IN GENERAL OFFICE ADMINISTRATIVE FUNCTION
- Answering incoming call
- Drafting document
- Handling guest
- Perform any other duties/responsibilities which assigned from time to time

Job Details