*Key Responsibilities
Financial*  Management & Accounting:
• Review and update finance and accounting policy and procedures as needed, ensuring that they comply with HQ office, donor requirements, and local regulations.
• Develop and maintain office financial management systems, ensuring adequate segregation of duties.
• Supervise Finance and Admin staff (if they exist) and ensure that they properly carry out their responsibilities.
• Identify training needs and facilitate training as needed to ensure that staff understand and follow finance and accounting policies and procedures.
• Provide technical assistance to staff related to the implementation of financial policies and procedures as needed.

• Work closely with program teams to ensure proper management of program funds.
• Prepare and submit Funds Transfer Requests to officce and make sure that cash projections cover expenditures for the following months and to make sure that cash balance amounts reserves are not higher than the two-week threshold.
• Oversee ageing advances and make sure that staff comply with the established policies and procedures
• Oversee payments, petty cash, receipts, and journal entries for payment or posting in the general ledger. This includes ensuring that all the entries are allocated to the right projects and expense accounts and supported by appropriate source documents.
• Oversee monthly payroll for all staff and ensure that staff salaries are correctly calculated based on times allocated for each project.
• Ensure the fulfilment of all statutory tax requirements.
• Review monthly financial reports for accuracy, consistency, and in accordance with the established field financial report submission procedures.
• Ensure all significant financial issues are communicated to the ADII Finance team and that all follow-up is performed as requested.
• Manage cost share funds.
• Provide support as needed for both the ADII audit and local office audits & and monitoring reviews.
• Serve as a liaison to local financial institutions.
• Liaise with the Country Representative and  office on all financial matters.
• Oversee all subgrants and subcontracts (if exist), ensuring compliance with grants and contract policies and procedures, supporting the full cycle of sub-grant/sub-contract management activities, including solicitation, administration, modification of agreements, and closeout, conducting the pre-award assessments and monitoring/compliance visits

AD Interact International Sdn Bhd

Finance & Admin Assistant/Executive

*Key Responsibilities Financial* 
Management & Accounting:
• Review and update finance and accounting policy and procedures as needed, ensuring that they comply with HQ office, donor requirements, and local regulations.
• Develop and maintain office financial management systems, ensuring adequate segregation of duties.
• Supervise Finance and Admin staff (if they exist) and ensure that they properly carry out their responsibilities.
• Identify training needs and facilitate training as needed to ensure that staff understand and follow finance and accounting policies and procedures.
• Provide technical assistance to staff related to the implementation of financial policies and procedures as needed.

• Work closely with program teams to ensure proper management of program funds.
• Prepare and submit Funds Transfer Requests to office and make sure that cash projections cover expenditures for the following months and to make sure that cash balance amounts reserves are not higher than the two-week threshold.
• Oversee ageing advances and make sure that staff comply with the established policies and procedures
• Oversee payments, petty cash, receipts, and journal entries for payment or posting in the general ledger. This includes ensuring that all the entries are allocated to the right projects and expense accounts and supported by appropriate source documents.
• Oversee monthly payroll for all staff and ensure that staff salaries are correctly calculated based on times allocated for each project.
• Ensure the fulfilment of all statutory tax requirements.
• Review monthly financial reports for accuracy, consistency, and in accordance with the established field financial report submission procedures.
• Ensure all significant financial issues are communicated to the ADII Finance team and that all follow-up is performed as requested.
• Manage cost share funds.
• Provide support as needed for both the ADII audit and local office audits & and monitoring reviews.
• Serve as a liaison to local financial institutions.
• Liaise with the Country Representative and  office on all financial matters.
• Oversee all subgrants and subcontracts (if exist), ensuring compliance with grants and contract policies and procedures, supporting the full cycle of sub-grant/sub-contract management activities, including solicitation, administration, modification of agreements, and closeout, conducting the pre-award assessments and monitoring/compliance visits

Finance & Admin Assistant / Executive

Entire Malaysia

Johor

Kedah

Kelantan

Kuala Lumpur

Labuan

Melaka

Negeri Sembilan

Pahang

Penang

Perak

Perlis

Putrajaya

Selangor

Sabah

Sarawak

Terengganu

All Perlis

Arau

Kaki Bukit

Kangar

Kuala Perlis

Padang Besar

Pauh

Seriab

Simpang Ampat

Titi Tinggi

Utan Aji

Others

All Kedah

Alor Setar

Alor Merah

Anak Bukit

Ayer Hitam

Baling

Bandar Baharu

Bukit Kayu Hitam

Changlun

Guar Chempedak

Gurun

Jitra

Karangan

Kepala Batas

Kodiang

Kota Sarang Semut

Kota Setar

Kuah

Kuala Kedah

Kuala Ketil

Kuala Muda

Kuala Nerang

Kubang Pasu

Kulim

Kupang

Lunas

Merbok

Naga Lilit

Padang Serai

Padang Matsirat

Padang Meha

Padang Terap

Pendang

Pokok Sena

Pinang Tunggal

Langkawi

Semeling

Serdang

Simpang Empat

Sungai Lalang

Sungai Pasir

Sungai Petani

Tawar

Tikam Batu

Teloi Kiri

Temin

Ulu Melaka

University Utara

Bedong

Langgar

All Penang

Air Tawar

Alma

Ayer Itam

Bagan Ajam

Bagan Jermal

Bagan Lalang

Balik Pulau

Bandar Perda

Batu Ferringhi

Batu Kawan

Batu Maung

Batu Uban

Bayan Baru

Bayan Lepas

Berapit

Bertam

Bukit Dumbar

Bukit Jambul

Bukit Mertajam

Bukit Minyak

Bukit Tambun

Bukit Tengah

Butterworth

Gelugor

Georgetown

Gertak Sangul

Greenlane

Jawi

Jelutong

Juru

Kubang Semang

Mak Mandin

Minden Heights

Nibong Tebal

Pauh Jaya

Paya Terubong

Penaga

Penang Hill

Penanti

Perai

Permatang Kuching

Permatang Pauh

Permatang Tinggi

Persiaran Gurney

Prai

Pulau Betong

Pulau Tikus

Raja Uda

Relau

Scotland

Seberang Jaya

Seberang Perai

Sungai Ara

Sungai Bakap

Sungai Dua

Sungai Jawi

Sungai Nibong

Sungai Pinang

Tanjong Tokong

Tanjung Bungah

Tasek Gelugor

Teluk Bahang

Teluk Kumbar

Valdor

All Kelantan

Ayer Lanas

Bachok

Badang

Baung

Cherang Ruku

Dabong

Gua Musang

Jeli

Kem Desa Pahlawan

Kemumin

Ketereh

Kok Lanas

Kota Bharu

Kuala Balah

Kuala Krai

Kubang Kerian

Machang

Melor

Padang Enggang

Pasir Mas

Pasir Puteh

Pendek

Pengkalan Chepa

Peringat

Pulai Chondong

Rantau Panjang

Selising

Tanah Merah

Tawang

Telok

Temangan

Tiong

Tumpat

Wakaf Baru

All Terengganu

Banggul

Besut

Binjai

Bukit Payung

Cabang Tiga

Caluk

Cenering

Chukai

Dungun

Hulu Terengganu

Kemaman

Kerteh

Kijal

Kuala Ibai

Kuala Paka

Kuala Terengganu

AD Interact International Sdn Bhd

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