Account & Admin Assistant/ExecutiveRM 2,300 - 3,000 per month
ACCOUNT & ADMIN ASSISTANTS
• To maintain all records and forms as prescribed by established policies and procedures.
• To planning and control the preparation of daily, weekly and monthly accounting reports ac-cording to established formats.
• Is able to meet given or agreed deadlines.
• Be proactive rather the reactive.
• To ensure that all reports are up-to-date at all times.
• Multitasking and can assist extra works.
• Provide customer service to tenants and purchasers.
• Updating all the owner and tenant’s info time to time.
• Screening phone calls and routing callers to the appropriate party.
• Processing and documentation all matter related to maintenance and management of the property to building maintenance system. (If Applicable)
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. (If Applicable)
• Maintain polite and professional communication via phone, e-mail, and mail.
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ACCOUNT & ADMIN EXECUTIVE
• To maintain all records and forms as prescribed by established policies and procedures.
• To control the preparation of daily, weekly and monthly accounting reports according to established formats.
• Is able to meet given or agreed deadlines.
• Be proactive rather the reactive.
• To ensure that all reports are up-to-date at all times.
• Multitasking and can assist extra works.
• Ensure all site offices billing on invoices send out timely to residents/owners.
• Generate, monitor and support administration billing and collections, correspondence, quotation, delivery orders, supplier & principal purchase order, invoices, office & documents administrative tasks.
• Handling incoming & outgoing telephone calls.
• Prepare summary petty cash claims for reimbursement.
• Issuance of daily official receipts and submit collection report.
• Proactively manage and preparation of financial & accounting reports of the site inclusive of cash flow, bank reconciliation, income & expenditure, Balance sheet and monthly/yearly budget.
• Liaise with secretary, tax agents and external auditors in preparation of yearly audit report.
• Processing supplier invoices and preparation of payment according to company’s policies and procedures and ensure its payment timely.
• To transfer collected sinking fund charges from service charge account to sinking fund account timely and in accordance to company’s policies and procedures.
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