ADMIN CUM ACCOUNT ASSISTANT (Full-Time)

About the Role

Working in Property Management before is a PLUS
Working with GProp System is a PLUS
We are looking for a reliable and detail-oriented Admin cum Account Assistant to support the daily operations of our mixed residential and commercial development. This role involves handling administrative tasks, assisting with order processing and documentation, and performing basic accounting functions to ensure smooth and efficient management office operations.


Key Responsibilities

Accounting Duties
• Bookkeeping & Data Entry: Maintain accurate financial records, including daily transactions, invoices, and payments.
• Accounts Payable (AP) & Accounts Receivable (AR): Process invoices, payment vouchers, and official receipts. Follow up on outstanding payments and support credit control activities.
• Bank Reconciliation: Assist with the preparation and execution of monthly bank reconciliations.
• Financial Reporting Assistance: Support the preparation of monthly financial reports, Statements of Accounts (SOA), and AR aging reports.
• Petty Cash Management: Record petty cash usage, reimbursements, and staff expense claims.
• Audit & Compliance: Liaise with auditors and tax agents and ensure documentation readiness for EPF, SOCSO, EIS, and PCB compliance.

Administrative Duties
• Office Administration: Manage day-to-day office operations, including office supplies, inventory, and equipment upkeep.
• Filing & Documentation: Maintain a proper and organised filing system for all accounting, administrative, and property-related documents.
• Correspondence Management: Handle incoming and outgoing communication, including phone calls, emails, letters, and notices.
• Scheduling & Coordination: Assist with coordinating meetings, appointments, and general administrative activities.
• HR Support: Maintain staff attendance and leave records; assist with basic HR documentation.

Property-Specific Duties (Mixed Development)
• Tenant/Resident Liaison: Communicate with tenants and residents regarding billing matters, payment enquiries, complaints, and general service requests.
• Billing & Collections: Manage the collection of monthly maintenance charges, rental fees, and verify utility bills (electricity/water).
• Documentation: Prepare and process property-related documents such as tenancy agreements, maintenance reports, and notices.
• Maintenance Coordination: Assist in arranging building maintenance, repairs, and services with internal teams and external vendors.