account clerk

Job Responsibilities and Scope

The Account Clerk is responsible for supporting the Finance and Accounts Department by maintaining accurate financial records, processing daily accounting transactions, preparing reports, and ensuring compliance with company policies and statutory requirements.

Key Responsibilities
1. Accounts Payable (AP)
Process supplier invoices accurately and on time.
Match Purchase Orders (PO), Delivery Orders (DO), and invoices.
Prepare payment vouchers and payment schedules.
Reconcile supplier statements and resolve discrepancies.
Maintain supplier records and filing.
Billing Customer and follow up payment

2. Accounts Receivable (AR)
Prepare quotations, invoices, debit notes, and credit notes.
Record customer payments.
Monitor outstanding debts and follow up on overdue payments.
Reconcile customer accounts.
Prepare monthly aging reports.

3. Cash & Bank Transactions
Record daily cash receipts and payments.
Prepare bank reconciliations.
Monitor petty cash transactions.
Maintain accurate cash flow records.

4. General Accounting
Record accounting entries into the accounting system.
Prepare journal entries.
Assist in monthly account closing.
Maintain the general ledger and supporting schedules.
Ensure proper filing of financial documents.

5. Payroll & Statutory Contributions (if assigned)
Assist in payroll preparation.
Process EPF, SOCSO, EIS, PCB, and other statutory deductions.
Maintain employee payroll records.
Ensure timely statutory submissions.

6. SST & Tax Support
Assist in SST documentation and filing.
Prepare supporting documents for audits.
Assist in income tax and statutory compliance.
Maintain proper accounting records for tax purposes.

7. Inventory & Asset Records
Maintain inventory costing and stock records.
Record company asset purchases and disposals.
Assist in stock reconciliation and physical stock counts.

8. Administrative Support
Answer finance-related telephone and email enquiries.
Organize and maintain financial filing systems.
Prepare correspondence and reports.
Perform other administrative duties assigned by management.

9. Audit Support
Prepare schedules required by external auditors.
Assist during financial and tax audits.
Ensure accounting documents are complete and readily available.

10. Compliance
Ensure compliance with company accounting policies.
Maintain confidentiality of financial information.
Follow Malaysian accounting standards and statutory requirements.

Skills Required
Attention to detail and accuracy.
Good organizational and time management skills.
Ability to work independently and meet deadlines.
Good communication skills in Bahasa Malaysia and English.
Honest, trustworthy, and able to maintain confidentiality.
Strong numerical and analytical skills and committed to company.
Willing to travel with Manager or Director for Company matter.