Account cum Admin Assistant

FINANCE

• Manage and finalize various accounts including statements, debtor controls, buffer accounts, balance sheets, consumption charts, and fixed assets, ensuring accuracy and compliance.
• Prepare payment vouchers, cash vouchers, and journal vouchers with supporting documents, maintaining proper financial transaction records.
• Issue debit notes and credit notes accurately, reflecting financial transactions when necessary.
• Prepare Statements of Account (SOA) and ensure timely delivery to customers, facilitating transparent communication of financial status.
• Perform monthly bank reconciliation, ensuring alignment between bank records and company accounts.
• Ensure accurate and up-to-date recording of customer collections, maintaining financial integrity.
• Accurately perform data entry, printing, and filing tasks, maintaining organized financial records.
• Verify and record suppliers’ invoices and payments accurately into systems, facilitating smooth procurement processes.
• Prepare payments to suppliers according to agreed credit terms, ensuring compliance with agreements.
• Timely update petty cash transactions accurately, maintaining transparency and accountability.
• Handle ad-hoc tasks as required, demonstrating flexibility and adaptability.

ASSIST IN PROCUREMENT (RESEARCH SUPPLIER, NEGOTIATE, ORDERING, DELIVERY)
- Maintain and update sales and customer records
- Issuing Purchase Order according to internal demand
- Ensure Invoice received from our restaurant tally with the Purchase Order
- Evaluate offers from suppliers who can supply items required and negotiate for better prices
- Prepare cost analyses/comparison
- Follow up with suppliers, as needed, to confirm or change orders and arrange delivery of goods
(tracks the shipment and deliveries of the items)
- Liaise with warehouse staff to ensure all products arrived in good condition before GRN was made
- Transfer Purchase Order to Good Received Note (GRN) in SQL system which confirming that items have been received
- Ensure purchase order made was completed before closed
- Filling and Documentation for all Monthly Purchasing Order that had been closed

ASSIST IN SALES MARKETING FUNCTION
- Issuing Sale Invoice And Delivery Order according to order received from customer
- Preparing Sticker label for our product before deliver to supermarket
- Filling and Documentation for Monthly Sale Invoice record according to the running number

ASSIST IN GENERAL OFFICE ADMINISTRATIVE FUNCTION
- Answering incoming call
- Drafting document
- Handling guest
- Perform any other duties/responsibilities which assigned from time to time