account executive

The Finance Account Executive is responsible for managing the company’s daily accounting and financial operations, ensuring accurate financial records, timely processing of transactions, and compliance with applicable accounting standards, tax regulations, and company policies.

Key Responsibilities

1. Accounts Receivable (AR)

Prepare and issue sales invoices, credit notes, and debit notes.
Monitor customer outstanding balances and follow up on overdue payments.
Perform customer account reconciliations and resolve billing discrepancies.
Maintain accurate accounts receivable records and ageing reports.
2. Accounts Payable (AP)

Process supplier invoices, payment vouchers, and staff claims.
Verify invoices against purchase orders, delivery orders, and supporting documents.
Prepare payment schedules and ensure payments are made on time.
Reconcile supplier statements and resolve discrepancies.
3. General Accounting

Maintain accurate accounting records and ensure transactions are properly recorded.
Prepare and post journal entries, accruals, and prepayments.
Perform bank reconciliations and general ledger reconciliations.
Assist in month-end and year-end closing activities.
Ensure proper filing and maintenance of financial documents.
4. Financial Reporting

Assist in preparing monthly management accounts and financial reports.
Prepare schedules and supporting documents for financial statements.
Monitor expenses and assist in budget tracking.
Investigate unusual transactions and report discrepancies to management.
5. Tax and Statutory Compliance

Assist in preparing documents for tax submissions and statutory reporting.
Ensure accounting records comply with applicable accounting standards and regulatory requirements.
Support external auditors, tax agents, and company secretaries by providing the necessary documents.
Assist with indirect tax compliance, where applicable.
6. Cash Flow and Payment Management

Monitor daily cash balances and prepare cash flow updates.
Assist in planning payment schedules and monitoring cash requirements.
Ensure payments are properly approved and supported by relevant documents.
7. Internal Controls and Administrative Duties

Ensure all financial transactions comply with company policies and approval procedures.
Maintain proper documentation and audit trails.
Identify discrepancies, errors, or irregularities and recommend corrective actions.
Perform other finance-related duties assigned by management.
Qualifications and Requirements

Diploma or Degree in Accounting, Finance, or a related field.
2–3 years of relevant accounting or finance experience is preferred.
Familiarity with accounting software and Microsoft Excel.
Knowledge of basic accounting principles and financial reporting.
Good analytical, organisational, and problem-solving skills.
Strong attention to detail and ability to meet deadlines.
Good communication skills and ability to work independently as well as in a team.
Key Performance Indicators (KPIs)

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