Project Coordinator

Project Planning & Coordination
- Coordinate machine build schedules with engineering and production teams
- Track project timelines for fabrication, assembly, testing, and delivery
- Monitor project progress to ensure on-time completion
- Follow up with departments on pending tasks

Customer & Vendor Communication
- Communicate with customers regarding project status and delivery timelines
- Coordinate with suppliers for parts, materials, and components
- Arrange meetings between customers, engineers, and production teams
- Handle RFQ (Request for Quotation) follow-ups and documentation

Documentation
- Prepare project reports and progress updates
- Maintain BOM (Bill of Materials), drawings, and technical documents
- Handle purchase orders, invoices, delivery orders, and shipping documents
- Ensure proper filing of engineering revisions and project records

Production & Engineering Support
Coordinate between:
- Mechanical engineers
- Electrical engineers
- Purchasing
- Production
- QA/QC
- Assembly/Wireman/Installation/service teams

Track machine FAT/SAT schedules:
FAT = Factory Acceptance Test
SAT = Site Acceptance Test

Logistics & Installation
- Arrange machine shipment and delivery
- Coordinate installation schedules at customer sites
- Support overseas shipment/export documentation if applicable
- Plan technician travel and site work arrangements

Budget & Progress Tracking
- Track project costs and procurement status
- Monitor delays, shortages, or technical issues
- Escalate risks to project managers or management


Software Used
- Microsoft Excel
- Microsoft Project
- SolidWorks viewing software
- Email & reporting tools

Skills Usually Needed
- Strong coordination and communication
- Ability to read basic engineering drawings
- Scheduling and planning
- Multitasking
- Documentation control
- Vendor and supplier coordination

Example Daily Tasks
- Morning production progress meeting
- Checking part delivery status with purchasing/suppliers
- Updating project timeline
- Following up with engineering on drawing release
- Updating customers on machine completion status
- Coordinating installation dates with service technicians


The Project AlfaMotion often closely with :-
- Automation machines
- Semiconductor / Medical equipment
- Factory systems
- Conveyor systems
- Custom machine fabrication
- industrial engineering projects