FINANCE
โข Manage and finalize various accounts including statements, debtor controls, buffer accounts, balance sheets, consumption charts, and fixed assets, ensuring accuracy and compliance.
โข Prepare payment vouchers, cash vouchers, and journal vouchers with supporting documents, maintaining proper financial transaction records.
โข Issue debit notes and credit notes accurately, reflecting financial transactions when necessary.
โข Prepare Statements of Account (SOA) and ensure timely delivery to customers, facilitating transparent communication of financial status.
โข Perform monthly bank reconciliation, ensuring alignment between bank records and company accounts.
โข Ensure accurate and up-to-date recording of customer collections, maintaining financial integrity.
โข Accurately perform data entry, printing, and filing tasks, maintaining organized financial records.
โข Verify and record suppliersโ invoices and payments accurately into systems, facilitating smooth procurement processes.
โข Prepare payments to suppliers according to agreed credit terms, ensuring compliance with agreements.
โข Timely update petty cash transactions accurately, maintaining transparency and accountability.
โข Handle ad-hoc tasks as required, demonstrating flexibility and adaptability.
ASSIST IN PROCUREMENT (RESEARCH SUPPLIER, NEGOTIATE, ORDERING, DELIVERY)
- Maintain and update sales and customer records
- Issuing Purchase Order according to internal demand
- Ensure Invoice received from our restaurant tally with the Purchase Order
- Evaluate offers from suppliers who can supply items required and negotiate for better prices
- Prepare cost analyses/comparison
- Follow up with suppliers, as needed, to confirm or change orders and arrange delivery of goods
(tracks the shipment and deliveries of the items)
- Liaise with warehouse staff to ensure all products arrived in good condition before GRN was made
- Transfer Purchase Order to Good Received Note (GRN) in SQL system which confirming that items have been received
- Ensure purchase order made was completed before closed
- Filling and Documentation for all Monthly Purchasing Order that had been closed
ASSIST IN SALES MARKETING FUNCTION
- Issuing Sale Invoice And Delivery Order according to order received from customer
- Preparing Sticker label for our product before deliver to supermarket
- Filling and Documentation for Monthly Sale Invoice record according to the running number
ASSIST IN GENERAL OFFICE ADMINISTRATIVE FUNCTION
- Answering incoming call
- Drafting document
- Handling guest
- Perform any other duties/responsibilities which assigned from time to time

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